Office Coordinator

Office Coordinator — Apocalypse in Boulder In-Person | 4–5 Days/Week Who Are You? You'll love working with us if you value the health of the planet, creativity, inclusivity, and sustainable fashion. You're looking for a role where the work is meaningful and the environment actually reflects your values. You've worked in an office, bookkeeping, or operations role and you're ready for something a little different — an inclusive, independently-run setting where you can wear what you want, express yourself, and take real ownership of your work. You prefer to be the back-of-house person, doing the work that makes everything else run. You're methodical and organized by nature. You're experienced enough to hit the ground running, and thoughtful enough to improve what's already there. You don't just follow a checklist — you ask whether the checklist is the right one. You're a self-starter who can manage multiple ongoing responsibilities without needing a lot of direction. You communicate clearly and on time, take accountability when something misses the mark, and thrive in environments where you have real autonomy. You don't mind working independently for long stretches — in fact, you prefer it. You're mature, focused, and ready to make this your thing. Who Are We? Apocalypse is a queer- and woman-led independent secondhand clothing store in Boulder, CO. We're dedicated to protecting the planet, uplifting our community, and empowering unique expression through style. We're a small, values-driven business looking for someone who wants to be part of building something — not just filling a seat. We value varied perspectives, invite feedback, and genuinely care about the people on our team. Check us out on Instagram: @disco.apocalypse What You'll Be Doing 📊 Finance & Data Accuracy • Produce daily numbers on our Dailies 365 spreadsheet with accurate inventory counts and journal entries • Process daily register receipts, cash reports, Paid Out slips, and Keyholder reports • Manage cash balance and complete weekly bank runs • Meet weekly with our bookkeeper to troubleshoot records and deliver updates 📦 Supplies & Vendor Management • Conduct weekly office and operating supply counts and place orders as needed • Manage vendor relationships — ordering, returns, and routing invoices for approval • Maintain supply backstock organization so store operations are never interrupted 👥 HR & Onboarding • Complete the onboarding process for new team members • Process employee separations and manage system access • Help track attendance, PTO, and benefits in payroll system 📋 Day-to-Day Operations • Respond promptly to store voicemails and general inquiries • Keep store hours current on web • Document routine processes as SOPs in Notion • Prepare for team and manager meetings (food ordering, setup, dietary preferences) What We're Looking For • Experience in operations or finance — OR if you're new to the job market, a relevant education • Highly detail-oriented with a personal commitment to accuracy • Comfortable working independently for long stretches; self-directed and reliable • A systems thinker who improves processes, not just follows them • Maturity and discretion when handling sensitive information • Genuinely aligned with sustainability and values-led business • Experience with Google Sheets, Google Workspace, and Zoom • Square Point of Sale experience is a strong plus • Retail or resale experience is helpful but secondary to operations experience This role is for someone who is fully focused — not juggling school or another job on the side. Schedule & Pay • Pay: $22–$25/hr depending on experience • Schedule: 4–5 days/week, in-person in Boulder. Flexible hours — you'll have real input in building your weekly schedule. Perks • 🌿 Paid time off (accrue up to two weeks in your first year) • 🏥 Medical insurance for full-time team members (30+ hours/week) • 🚌 RTD EcoPass • 🛍️ Employee discount on Apocalypse merchandise + first dibs • 🥜 Snacks stocked in the office • A genuinely good, caring, and creative team • Real autonomy over your domain — this role has meaningful ownership Apocalypse is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All applicants who share our values are invited to apply.