Events Coordinator

Do you light up when you’re helping others? Love a good checklist—but also thrive when plans change? Does pulling off a flawless event give you that YES I DID THAT feeling? Are you the person everyone trusts to make things run smoothly—no matter what? If you’re nodding your head… Frasier wants YOU as our next Event Coordinator! This is not a behind-the-scenes job. This is a front and center, relationship driven, make magic happen kind of role. You’ll be the heartbeat behind the events and experiences that bring joy, community, and connection to our nearly 500 residents and the team members who support them. Your superpowers? Organization, communication, and staying cool under pressure. Your mission? Create unforgettable experiences that enrich daily life across our Boulder campus WHO WE ARE As a nonprofit 501(c)(3) Life Plan retirement community rooted in Boulder since 1960, our mission is simple and powerful: to build community that inspires and celebrates life. We foster community, cultivate curiosity, inspire excellence, and lead with respect and accountability. And in this role, you’ll help bring those values to life—every single day. OUR INVESTMENT IN YOU Pay Range: $25-$32.43 Applications will be accepted through February 16, 2025, or until the position is filled. Comprehensive Benefits That Wow • We’ve got you covered – Frasier pays 83% of your Health, Dental & Vision premiums • Grow your future – 401(k) with 100% match on the first 5% • Security you can count on – Employer-paid Disability & Life Insurance • Recharge and refresh – Generous PTO, up to 18 days/year • Invest in yourself – Tuition reimbursement up to $5,250 annually Perks That Make Life Better • Stay strong for free – On-site fitness center at no cost • Support when you need it – Free Employee Assistance Program (EAP) • Move more, spend less – YMCA membership for just $10 • Commute made easy – Free EcoPass for full-time team members Why You’ll Love Working Here • Make an impact, daily — help nearly 500 residents live vibrantly. • Grow here — training + real advancement. • Belong here — a team that celebrates inclusion. • Be inspired — work in Boulder with views that fuel your best work WHAT YOU’LL OWN Master Event Planning & Coordination • Drive the full event lifecycle—from reservation to execution • Be the go-to expert for meeting and event support (AV, room setups, catering, technology needs) • Manage the events calendar like a pro, ensuring clear communication with residents and staff • Leverage event-planning software to streamline processes Execute with Excellence • Conduct pre-event walk‑throughs to ensure everything is perfect • Perform weekly checks to keep event spaces clean, safe, and ready • Coordinate setup and breakdown with internal partners • Provide friendly, confident AV support • Stay calm, professional, and safety‑focused under pressure • Lead post-event evaluations and champion continuous improvement Drive the Behind-the-Scenes Excellence • Streamline event expenses, billing, and documentation with precision • Own organization-wide scheduling and the master calendar to keep operations aligned and running smoothly • Capture participation data and key metrics with clarity and consistency • Partner with vendors and manage cost tracking efficiently Build Relationships That Matter • Collaborate with residents, staff, and community partners • Deliver compassionate, person-centered service • Communicate proactively and follow through with excellence WHAT YOU KNOW AND HAVE EXPERIENCED • Great communicator — Clear, positive, professional with residents, staff, and partners. • Highly organized — Juggles multiple events, deadlines, and moving parts with precision. • Tech‑savvy & detail‑focused — Troubleshoots AV, uses event software, and nails logistics. • Event experience — Coordination, hospitality, or strong admin support background. • Senior‑living aware — Experience in senior living/healthcare is a plus. • Education & experience — Bachelor’s in a related field or equivalent experience. • Systems & tools — Scheduling platforms, AV technology, and Microsoft Office. YOU’LL BE A GREAT FIT • Take initiative & plan ahead — You anticipate needs, prep early, and keep events moving without surprises. • Balance detail with speed — You execute quickly while catching the small things that matter. • Communicate proactively — You share updates before people even have to ask and keep everyone aligned. • Build warm, authentic relationships — Residents, staff, and partners trust you because you connect with ease. • Stay calm under pressure — Chaos happens… but you stay steady, positive, and solution‑oriented. • Solve problems creatively — When challenges pop up, you troubleshoot fast and find smart alternatives. • Handle data with precision — Your documentation, reports, and event details are consistently accurate. WHAT WE DO At Frasier, we create a vibrant lifestyle for seniors through a full continuum of care—independent living, assisted living, memory support, and skilled nursing. Our passionate team of 300+ employees supports nearly 500 residents with exceptional hospitality, wellness programs, and engagement opportunities. We honor our rich history—and we’re always looking forward with innovation, compassion, and a commitment to excellence. EEOC Frasier is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute their unique perspectives. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. We actively work to provide reasonable accommodations to ensure employees can successfully meet the requirements of their roles. We encourage applications from individuals of all backgrounds and experiences. To protect our residents, an up-to-date annual Influenza (Flu) vaccine, TB test, Drug Screen and Background Check are conditions of employment. Covid vaccination is encouraged but not required. EQUAL OPPORTUNITY EMPLOYER | EQUAL HOUSING OPPORTUNITY | DRUG FREE Frasier uses E-Verify.