Contract Administrator IV - Denver

This position is only open to Colorado state residents. New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year. About CDOT CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness. CDOT for All CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive. The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months. About the Work Unit The Contract Administrator works in the Colorado Department of Transportation's (CDOT's) Center for Procurement and Contract Services. The Center exists to procure for CDOT in a timely and cost effective manner, all goods, services, and contracting needed, as provided for, and in compliance with, the State Procurement Code, State Fiscal Rules, and Office of the State Controller policies, while interpreting and applying relevant Federal, State and Department rules and regulations, and professional purchasing practices to assure accountability, integrity and fairness to the public and to the business community. The Center develops, implements, guides, directs, and monitors all CDOT purchasing and contracting programs and activities; develops tactical and strategic purchasing and contracting plans and provides professional purchasing and contracting expertise, About the Position The Contract Administrator serves as a subject matter expert and provides contracting services for complex and high-risk contracts and contracting issues in a timely and cost-effective manner to CDOT. This position writes, prepares, negotiates, coordinates, reviews, and oversees personal services contracts, contracting processes, option letters, and contract amendments according to state fiscal rules and contracting guidelines set forth by the State of Colorado Revised Statutes, the Office of the State Controller’s policies and Federal requirements. This position serves as contract administrator for the Enterprises, which are exempt from the procurement code and often have a higher complexity to their contracts. The position is additionally responsible for overseeing and tracking contracts, task orders, or phase expirations. The Contract Administrator verifies insurance and maintains department data to provide this information on a regular basis to the General Assembly and the State Controller. Your duties and responsibilities will include, but are not limited to, the following • Ensure adherence to legal procurement requirements; procurement code and rules; Office of State Controller (OSC) policies and rules; federal requirements and 2 CFR 200; contracting procedures, guidelines, and best practices; fiscal rules; Colorado Office of Information Technology (OIT) and Colorado Department of Personnel Administration (DPA) guidelines; and other relevant state statutes. • Serve as a CDOT staff authority on complex contracting services utilizing technical expertise with regard to high-risk contracts and other personal services contracts. • Resolve vendor and customer claims and disputes, develop contracting procedures and schedules, and make relevant judgement calls. • Works with project managers from CDOT, Local Agencies, vendors, and consultant community to develop Scopes of Work (SOW), negotiate terms/conditions with contractors to ensure compliance with the relevant contracting rules, and execute High Risk Contracts (as defined by the OSC) and complex contracts, including enterprise and IT contracts, as well as other types of contracts on behalf of CDOT. • Write, prepare, negotiate, coordinate, review, and oversee personal services contracts, contracting processes, option letters, and contract amendments according to State and federal requirements. • Ensure that contracts are accurate and complete. • Track contract activity and data including, but not limited to, insurance validation and contract terms. • Maintain fully supported and retrievable contract files. • Maintain contract data in the Center’s contract database and State’s Contract Management System as outlined in and required by the OSC Contract Management Services policy. • Develop complex contracting templates. • Teach other contract writers the contract development and execution process. • Train CDOT project managers on the budgeting, federal authorization, and contracting processes to ensure contracts are completed as timely and accurately as possible. • Provide oversight to several interns during the year including training, reviewing work product, and ensuring that there are adequate work assignments for each intern. • Other duties as assigned. Work Environment • Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met. • You will likely work a hybrid schedule with a combination of in-office and remote work. Minimum Qualifications • At least seven (7) years of contract, procurement, legal, business, accounting, or financial experience which included • At least three (3) years of full-time professional contract experience which included reviewing statements of work, writing new contracts and modification documents, negotiating contracts, and processing a high volume of contract documents through an established process. OR Education and Experience: A combination of relevant education and experience equal to at least seven (7) years. • Education from an accredited college or university with coursework in contracts, law, business administration, accounting, finance or another field of study related to the duties of this position will be considered. • Professional contract experience which included which included reviewing statements of work, writing new contracts and modification documents, negotiating contracts, and processing a high volume of contract documents through an established process will be considered. Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated. College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show your name, the name of the school, completed credit hours, and degree(s) conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position. Conditions of Employment • Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section. Preferred Qualifications The exceptional applicant will be an experienced contract administrator and with proven ability or accomplishment in the following: • Demonstrated success with the duties listed in the Description of the Job section; • Years of State service experience related to the duties of this position; • Highest work/personal ethics and integrity; • Cradle to grave contracting experience; • Comprehensive knowledge and experience reviewing and monitoring contracts for legal compliance; • Comprehensive knowledge and experience drafting contract provisions, contract modification documents and executing contracts for highly complex, high dollar value acquisitions; • Demonstrated experience with contract law; • Possess a Juris Doctorate Degree; • Experience with Intergovernmental Agreements (IGAs), Interagency Agreements (IAAs), grants IAAs, Information Technology (IT) and other personal services contracts, and grants; • Working knowledge of State OIT/Personal Service Contract templates and terms/conditions; • State contract training and certification; • Comprehensive knowledge and experience with generally accepted accounting principles, procurement rules, and Colorado State fiscal rules; • Excellent negotiation skills; • Proven ability to manage multiple assignments, priorities, and projects in a demanding environment; • Ability to work under tight deadlines and be adaptable to changing assignments; • Ability to take initiative to solve problems in an innovative manner; • Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made, and commitments;; • Effective interpersonal and relationship building skills; • Excellent reasoning, investigative, analytical, and problem solving ability; • Excellent written and oral communication skills, including presentation and facilitation skills; • Strong attention to technical detail and accuracy; • Ability to work effectively in both independent and team situations; • Fluency in Microsoft Office Suite Gmail and Google Applications, SAP, Supplier Relationship Management (SRM) Software or other Contract Management Software and the ability to quickly learn other software systems. Applicant Checklist Complete Applications must include the following documents: • A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement) • A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.) • A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement. • A detailed chronological resume. Resumes must be uploaded as an attachment to your online application. • If you are using education to qualify, a copy of your official or unofficial transcript showing completed coursework and credit hours, degree(s) conferred (if applicable), your name and the name of your school, or your official NACES accreditation report. Please submit this as an attachment to your online application. • If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application. Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected. The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. Notifications: All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website. The Hiring Process: • All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. • Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. • Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. • Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list. • A top group, up to six candidates, will be invited to schedule an interview with the hiring manager. Transfer, Non-Disciplinary Demotion or Reinstatement If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant. Employment Screening If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate.”Accurate, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com. Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA 92618. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report. Appeal Rights If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go tospb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1,State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov under Rules. ADAAA Accommodations CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to HR Specialist Name at Email Address or call Phone Number. Former State Employees Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application. LL (SAP #50136452/PCR #64384)