Part-time Office Coordinator

Be a part of a dynamic team and the opportunity to make a difference in people's lives. Boulder Associates is a leader in design for healthcare, senior living, workplace, and science and technology, providing sustainable architecture and interior design services from thriving offices in Boulder, Charlotte, Dallas, Irvine, Los Angeles, Phoenix, Sacramento, San Francisco, and Seattle. Position Overview: We are seeking a part-time (24 hours per week) Office Coordinator to work in-person in our Boulder office on Tuesdays, Wednesdays, and Thursdays. Successful candidates will enjoy multi-tasking, customer service, and have a strong attention to detail. The office coordinator will be responsible for ensuring the smooth day-to-day operations of the office, supporting staff, and maintaining an organized, efficient work environment. Duties and Responsibilities: Serve as the receptionist at the front desk for the Boulder office Conduct data entry, filing, and organization of office records and licenses Ensure the office is clean, organized, and conductive to productivity Manage office materials and supplies (keeping track of stock, ordering, organizing, etc.) Maintain the copy room, kitchen, and conference rooms Answer phones and route calls in a timely manner for the Boulder office and the firm Interface with building management to ensure maintenance needs are communicated and coordinated in a timely manner Maintain incoming and outgoing packages and deliveries Assist with expense reports and travel arrangements for staff and visitors, as needed Assist with preparing conference rooms for meetings and support any AV needs Organize and coordinate office events including staff meetings, team-building activities, lunch and learns, and celebrations Address any office-related issues promptly, such as facility problems or staff concerns Act as a resource for staff, answering questions and resolving administrative challenges Miscellaneous administrative duties, as assigned Required Experience: Computer literate (intermediate computer/keyboard skills are a must) Work experience in customer service or as a receptionist, office coordinator or administrative assistant preferred Experience or interest in architectural, engineering, or professional service firms is desirable Team player and possesses ability to foster a collaborative work environment Ability to receive feedback and implement immediate change Contributes to team efforts by demonstrating the ability to effectively work with all coworkers, take ownership of work and work product, coordinate, prioritize and manage the work to accomplish related tasks on time and in accordance with BAs quality standards Ability to develop and maintain appropriate relationships with coworkers, clients, and vendors and respond to requests in a timely and appropriate professional manner Awareness that project communication with clients is an opportunity for future business development and assist staff with their project success Motivation to continuously learn Possession of excellent organizational and time management skills and the ability to prioritize work and meet constantly changing deadlines Ability to work with minimal direction after training Physical requirements needed to perform the essential functions of the job, with or without reasonable accommodation: Ability to operate a keyboard, mouse, phone and perform repetitive motion (keyboard); writing (notetaking); reading and analyzing written material Ability to sit for long periods; stand, sit, reach, bend, lift up to thirty (30) lbs Ability to express or exchange ideas to impart information to the public and internal employees and to convey detailed instructions accurately and quickly The job involves frequent contact with teammates and the public. May occasionally be required to work irregular hours, based on the needs of the business. The hourly rate for this non-exempt position is $20.67-$28.85 per hour, depending on experience. We offer part-time employees a generous benefits package including (but not limited to) medical, dental, vision, a 401-k plan with an employer match, and paid vacation, sick, and volunteer time. For full consideration, please submit a complete application and a copy of your resume. Thank you for your interest in our firm!